- Manual or Automated RFP? Ask your TMC if they offer an automated Hotel RFP tool that can handle your RFP easily and efficiently every year. Such tools can standardize your RFP, facilitate competitive bidding, track counter-offers and send final agreements in just a few easy clicks.
- Is this a good deal? Avoid the temptation of accepting the first offer received, it is often not the best one. Consider asking your TMC for their negotiation expertise. They will likely negotiate a lower room rate, add extra amenities and compare with industry benchmarks before presenting you an offer. If you want to do it yourself. Remember - If you don’t ask, they won’t give it to you!
- Understand the options. To ask for a rate or a percentage of BAR (best available rate)? Is it important to have an LRA rate (last room availability)? What if you can’t meet the minimum room-night commitment?
September – December are the busiest time of year for hoteliers so remember to allow at least 6-9 weeks to process your RFP, get contracts executed and allow the time necessary to have your rates loaded in the TMC’s reservation system before January.